FilePreserveIn FilePreserve, a file under legal hold is never deleted, whatever its disposal mode or how long its retention period has run; the hold wins until an admin lifts it.
Where you set a hold
An admin sets a retention period (in months) and a legal hold flag on each Archive Job. A hold can apply to a single file or job-wide across everything that job archived.
When the hold is checked
Disposal eligibility is re-checked at the moment of actual deletion, not only when a file was first queued. A file that was queued or even approved earlier is still blocked if a hold has since been placed. It is marked Blocked and written to the audit log.
Other checks that always run
- Only files that were checksum-verified in your storage are ever eligible.
- Only files whose retention period has ended are eligible. The check uses the current retention period, so extending retention after files were queued also stops them.
- A global stop switch can halt all disposal activity immediately.
What a hold does not replace
A hold is a setting inside FilePreserve. It does not give legal advice or decide when a hold should apply. Your counsel and records policy decide that. If you never turn on disposal, the default is Preserve forever, and nothing is deleted at all.
Related
This guide describes how FilePreserve works and is not legal or compliance advice. Reviewed against the FilePreserve product documentation. Have a question? hello@filepreserve.com.